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Onboarding Forms for New Staff

In order to be set up in payroll, there are a number of required forms that must be completed. You will also find important information such as policies and benefits to include optional benefits. 

Now, let's get started! The links below provide access to all of the required forms. The first is a checklist and link to all of the required forms for Substitute, Part-time, or Athletic Coaching Positions. With each of the required forms, there is a sample completed form to further assist you. To access the completed form, see the master list at the bottom of this page.  

All forms requiring information are fillable forms. To access them, you must have the latest version of Adobe Acrobat Reader installed on your computer. You will not be able to save the forms so be sure you print them after they are completed. Once completed and printed, please sign as needed. 

#1:  Substitutes, Coaches, and Part-time Master Checklist
       a. Substitute Teacher Application
#2:  Full-time Employee Master Checklist

Frequently Asked Questions

Master List of Forms:

403B Plan Elective Deferrals Notice
Automatic Direct Deposit Form

   Sample Automatic Direct Deposit Form
   Check Example for Direct Deposit
Benefit Deduction Worksheet 2017-2018 (SCPS Health Insurance Deduction Form)
Benefit Deduction Worksheet 2018-2018 (SCPS Health Insurance Deduction Form)
COBRA Extended Coverage General Notice
Confidentiality Agreement
    Completed Confidentiality Agreement
Electronic W-2 Consent Form
   Completed Electronic W2 Consent Form
Dept of Social Services Background Check Form 
   Completed Dept of Social Services Background Check Form 
DMV Information Request Form
   Completed DMV Information Request Form
Driver Personal Recommendation Form
   Completed Driver Personal Recommendation Form
Driver's Application for Physician's Certificate
   Completed Driver's Application for Physician's Certificate
Driver-Student Driver Training Form
Ethnicity and Race Form
   Completed Ethnicity and Race Form
Federal I-9
Federal I-9 Instructions 
   Completed Federal I-9 Form
Fingerprint Authorization Form
Flexible Spending Account (FSA) Brochure 2018-19
Flexible Spending Account (FSA) Overview 2018-19
Flexible Spending Account (FSA) Enrollment Form (18-18 LD& B)
Flexible Spending Account (FSA) Q & A's
Internet Policy Agreement Form
   Completed Internet Policy Agreement Form
Key Advantage 1000 (2018-2019)
Key Advantage 250 (2018-2019)
Key Advantage Perscription Drug Program
New Health Insurance Marketplace Coverage
Personnel Information Sheet
   Completed Personnel Information Sheet
Premium Assistance Under Medicaid CHIP
Prior Employment Verification Form
   Completed Prior Employment Verification Form
Sick Leave Bank Enrollment Form
Substitute Teacher Application 
   Completed Substitute Teacher Application
Take Care Package
Tuberculosis (TB) Form
The Local Choice (TLC) Benefit Comparison of Plans (2018-19)
The Local Choice (TLC) Employee/Retiree Privacy Notice
The Local Choice (TLC) Enrollment Form 2018-2019 (Health Insurance)
  Completed The Local Choice (TLC) Enrollment Form 
Virginia (VA-4) Form
    Completed Virginia (VA-4) Form
VRS -  Basic Group Life Coverage Information
VRS Brochure on How to Access Your Account
VRS Designation of Benefits Form
   Completed VRS Designation of Benefits Form
VRS Hybrid Plan Handbook
VRS Hybrid Plan Beneficiary Designation Form (non-fillable)
   Completed VRS Hybrid Plan Beneficiary Designation Form
VRS Hybrid Plan Highlights Brochure
VRS Life Insurance Certificate
VRS Plans Comparison
W-4 Federal Form 2018   
   Completed W-4 Federal Form 
Women's Health and Cancer Rights



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