Onboarding Forms for New Staff
In order to be set up in payroll, there are a number of required forms that must be completed. You will also find important information such as policies and benefits to include optional benefits.
Now, let's get started! The links below provide access to all of the required forms. With each of the required forms, there is a sample completed form to further assist you. To access the completed form, see the master list at the bottom of this page.
All forms requiring information are fillable forms. To access them, you must have the latest version of Adobe Acrobat Reader installed on your computer. You will not be able to save the forms so be sure you print them after they are completed. Once completed and printed, please sign as needed.
Master List of Forms:
- 403(b) Retirement Savings Plan - TSA
- Aetna Enrollment Form
- Aetna 1000 Insurance Plan
- Aetna HDHP Plan
- Aetna Premiums 2022-23
- Aetna Preventive Dental Plan
- Aetna Comprehensive Dental Plan
- Aetna Vision Plan
- Automatic Direct Deposit Form
Sample Automatic Direct Deposit Form
Check Example for Direct Deposit - COBRA Extended Coverage General Notice
- Confidentiality Agreement
Completed Confidentiality Agreement - Electronic W-2 Consent Form
Completed Electronic W2 Consent Form - Dept of Social Services Background Check Form
Completed Dept of Social Services Background Check Form - DMV Information Request Form
Completed DMV Information Request Form - Driver Personal Recommendation Form
Completed Driver Personal Recommendation Form - Driver's Application for Physician's Certificate
Completed Driver's Application for Physician's Certificate - Driver-Student Driver Training Form
- Ethnicity and Race Form
Completed Ethnicity and Race Form - Federal I-9
- Federal I-9 InstructionsCompleted Federal I-9 Form
- Flexible Spending Account (FSA) Brochure 2021-22
- Flexible Spending Account (FSA) Enrollment form (22-23 Health Equity)
- Limited Purpose Flexible Spending Account Information (22-23 Health Equity)
- Health Savings Account (HSA) Enrollment Form (22-23 Health Equity)
- Health Savings Account (HSA) Enrollment Information (22-23 Health Equity)
- Flexible Spending Account (FSA) Q & A's
- Internet Policy Agreement Form
Completed Internet Policy Agreement Form - New Health Insurance Marketplace Coverage
- Personnel Information Sheet
Completed Personnel Information Sheet - Premium Assistance Under Medicaid CHIP
- Prior Employment Verification Form
(Completed Prior Employment Verification Form) *See info below before completing!
*Prior Employer Verification Form – Administrators & teachers – Your contract will be based on the experience shown on your application, but SCPS requires prior employer verifications. If after reviewing the employment verifications, it is determined the experience shown on your contract does not matched the verifications received then your contract will be revised to reflect the verified years of experience. Please refer to SCPS Policy GA-R for factors used to determine salary placement.
*Transferrable Accumulated Sick Leave (indicated on Prior Employer Verification Form) - Please forward this form to your previous employer, if you were employed with a Virginia public school division or Virginia county government and you have transferrable sick leave.
- Sick Leave Bank Enrollment Form
- Substitute Teacher Application
Completed Substitute Teacher Application - Tuberculosis (TB) Form
- Virginia (VA-4) Form
Completed Virginia (VA-4) Form - VRS - Basic Group Life Coverage Information
- VRS Designation of Beneficiary Form 2
- VRS Plan 1 Member Handbook
- VRS Plan 2 Member Handbook
- VRS Brochure on How to Access Your Account
- VRS Hybrid Plan Handbook
- VRS Hybrid Plan Beneficiary Designation Form (non-fillable)
Completed VRS Hybrid Plan Beneficiary Designation Form - VRS Hybrid Plan Highlights Brochure
- VRS Life Insurance Certificate
- VRS Plans Comparison
- W-4 Federal Form 2022
Completed W-4 Federal Form - OPTIONAL BENEFITS
- Allstate Critical Care Brochure
- Allstate Short Term Disability Brochure
- Allstate Group Accident Brochure
- Allstate Group Cancer Brochure
- Allstate Enrollment Form (AHL) (contact Lona Bishop 540-336-5891
- Allstate intro New Employee
- Optional Life Brochure
- Optional Group Life Ins- Evidence of Insurability Form
- Optional VRS Group Life Insurance Enrollment Form